SB 1023 Modifies law relating to notaries public
Sponsor: Dixon
LR Number: 6369S.07P Fiscal Notes
Committee: General Laws
Last Action: 4/24/2018 - Hearing Conducted H Judiciary Journal Page:
Title: SS SCS SB 1023 Calendar Position:
Effective Date: January 1, 2019

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Current Bill Summary

SS/SCS/SB 1023 - This act repeals the current law regulating notaries public and replaces it with a new chapter.


(SECTIONS 486.605 THROUGH 486.635)

In order to be commissioned as a notary, a person must be at least 18 years old, reside or have a regular place of work or business in Missouri, be a legal resident of the United States, read and write English, pass an examination, and submit an application with the Secretary of State (SOS). The SOS is given discretion to deny any application for specified reasons limited by the act. Once the SOS has granted an application for a notary commission, the commission shall be presented to the appropriate county clerk and the applicant shall take an oath of office and present a $10,000 bond within 60 days of the commission being issued.

Notary commissions last for a period of 4 years, or until the commission is revoked by the SOS or resigned by person holding the commission. A notary commission issued to a person prior to the effective date of this act shall not be invalidated, provided that once such commissions expire this act shall apply to the application for any new commission.


The following persons are permitted to perform notarial acts within this state:

• A notary;

• A judge, clerk, or deputy clerk of any court of Missouri; or

• Any other person authorized by Missouri law to perform a specific notarial act.

NOTARIAL ACTS AND FEES (Sections 486.640 through 486.695

and Sections 486.740 through 486.770)

The act provides that a notary can perform any of the following notarial acts:

• Acknowledgments;

• Oaths and affirmation;

• Jurats;

• Signature witnessings;

• Copy certifications; and

• Any other act authorized by the laws of Missouri.

The act further restricts the manner in which a notarial act may be performed. Additionally, for every notarial act involving a document, a notary shall properly complete a notarial certificate with specified information.

The maximum fees that can be charged for performing a notarial act are as follows:

• For an acknowledgment, $5 per signature;

• For a jurat, $5 per signature;

• For a signature witnessing, $5 per signature; and

• For a certified copy, $1 per page certified with a minimum total charge of $3.

The act permits a notary to charge a travel fee. A notary may not discriminate in the charging of fees based on the attributes of the principal.

The act has specific requirements for electronic notarial acts and for any notarized document sent to another state or nation.

NOTARY JOURNAL (Section 486.700 through 486.720)

Notaries are required to keep a chronological journal of notarial acts for a period of no less than 10 years following the last notarial act. The act stipulates the information that is required to be recorded in the journal. Any person may inspect and request a copy of an entry in a notary's journal under certain circumstances. Furthermore, the journal may be examined and copied without restriction by a law enforcement officer in the course of an official investigation, subpoenaed by court order, or surrendered at the direction of the secretary.

OFFICIAL NOTARY SEAL (Sections 486.725 through 486.735)

Notaries are required to use an official seal when notarizing a paper document and further regulates what information must be present on and adjacent to the seal. At the expiration of the notary commission or upon resignation of the commission, the seal must be destroyed. If the notary commission has been revoked, the seal shall be delivered to the SOS for disposal. Failure to do so could result in a fine of $500, at the discretion of the SOS.

The act requires vendors and manufacturers to register with the SOS prior to selling or manufacturing notary seals. Furthermore, prior to providing a notary seal to a purchaser claiming to be a notary, the vendor or manufacturer shall require such person to present a notary commission. A vendor or manufacturer failing to comply with these requirements shall be subject to a fine of $1,000 for each violation. For multiple violations, a vendor's permission to sell or manufacture notary seals may be withdrawn by the secretary.

CIVIL LIABILITY (Section 486.805)

A notary shall be liable to any person for all damages proximately caused that person by the notary's negligence, intentional violation of law, or official misconduct in relation to a notarization.

A surety for a notary's bond shall be liable to any person for damages proximately caused that person by the notary's negligence, intentional violation of law, or official misconduct in relation to a notarization during the bond term, but this liability shall not exceed the dollar amount of the bond or of any remaining bond funds that have not been disbursed to other claimants.

An employer of a notary shall be liable to any person for all damages proximately caused that person by the notary's negligence, intentional violation of law, or official misconduct in performing a notarization during the course of employment, if the employer directed, expected, encouraged, approved, or tolerated the notary's negligence, violation of law, or official misconduct either in the particular transaction or, impliedly, by the employer's previous action in at least one similar transaction involving any notary employed by the employer.

CRIMINAL LIABILITY (Section 486.822 to 486.825)

On the Part of a Notary

A notary shall be guilty of a misdemeanor for knowingly committing any of the following:

• Failing to require the presence of a principal at the time of a notarial act;

• Failing to identify a principal through personal knowledge or satisfactory evidence; or

• Executing a false notarial certificate.


Any person who is not a notary and who knowingly acts as or otherwise impersonates a notary shall be guilty of a misdemeanor, punishable upon conviction by a fine not exceeding five hundred dollars or imprisonment for not more than six months, or both.

Any person who knowingly obtains, conceals, defaces, or destroys the seal, journal, or official records of a notary or who knowingly solicits, coerces, or in any way influences a notary to commit official misconduct shall be guilty of a misdemeanor, punishable upon conviction by a fine not exceeding five hundred dollars.


(Sections 486.810 through 486.820)

The SOS is permitted to revoke and suspend notary commissions under this act. The SOS is required to revoke a notary commission if the notary fails to maintain a residence or a regular place of work or business in this state or if the notary fails to maintain status as a legal resident of the United States.

This act has an effective date of January 1, 2019.

This act is substantially similar to HB 2590 (2018).