SB 1002 - This act provides processes for the recorder of deeds to record electronic documents and procedures for remote online notarization.
This act provides that if the law requires a document to be the original for the purposes of recording, the document may be an electronic record as long as it satisfies all other recording requirements. Furthermore, an electronic signature of a witness or notary meets the signature requirements for the recording of a document. A document may be a paper copy of an electronic document with an electronic signature that a notary public has certified. The act provides the requirements for such certification. The notary must personally print or supervise the printing of the electronic document onto paper. A document conveying real property, recorded by a clerk, and not certified by a notary according to the act still puts third persons on notice of the conveyance and is still effective. The act does not apply to the recording of certain plat, map, or survey of real property.
The act provides that for the purposes of having a written instrument affecting real estate proved or acknowledged by an officer, a person may appear before the officer by means of communication technology. Communication technology is defined as an electronic device or process that allows a notary public located in Missouri to communicate with an individual remotely located by sight and sound.
Within twelve months after the enactment of this act the Secretary of State shall promulgate rules for the purpose of developing and maintaining standards for remote online notarization. Such rules shall include credential analysis and identity proofing.
In order to perform remote online notarizations, the notary public must register with the Secretary of State and identify the technology that the notary uses. The notary must keep a secure electronic journal of remote online notarial acts and create an audio and video recording of the performance of the notarial act. Both the journal and recording must be backed-up, protected from unauthorized use, and retained for at least ten years. The Secretary of State must establish standards for the retention of the video and audio recordings, procedures for preservation of the recording and electronic journal in case the notary public's commission or authority to perform notarial acts is terminated, and standards for third party repositories for the retention of the recording.
The notary public can only perform remote online notarizations while he or she is physically located within the state. The notary public must verify the identity of a person creating an electronic signature at the time the signature is taken by using communication technology. The electronic notarial certificate for the remote online notarization must state that the notarization is a remote online notarization. The notary may charge a fee of up to twenty-five dollars for the remote online notarization.
A person who knowingly obtains, conceals, damages, or destroys the certificate, program, or hardware enabling an notary public to affix an official electronic signature or seal shall be guilty of a Class D misdemeanor.
The effective date of the act is July 1, 2019.
This act is substantially similar to HCS/HB 2506 (2018).